Transfer from temporary capture to canonical source within…

When This Fires

• After any capture event (meeting notes, voice memos, quick-capture app entries, paper notes)
• During daily processing sessions (Four nested processing cadences's daily triage)
• When capture locations start accumulating un-transferred items
• Complements When two tools hold the same data, designate one canonical… (canonical designation) and Two-minute archiving ritual after every delivery (archiving workflow) with the transfer timing

Common Failure Mode

The accumulating notebook: capturing notes in a physical notebook with the intention of transferring "later." Later never comes. The notebook fills with 3 months of un-transferred notes, becomes a de facto reference system, and now you have two sources of truth — the notebook and the canonical system — with no way to know which is more current.

The Protocol

(1) After any capture event, the captured material has a 24-hour transfer deadline. (2) During your daily processing session, include "transfer captured items" as a standard step. (3) For each captured item: transfer to the canonical system (When two tools hold the same data, designate one canonical…), process as appropriate (Route actionable items to your task system and reference… routing: action → task system, reference → reference system), and discard the temporary capture. (4) If transfer isn't possible within 24 hours (travel, illness), mark the capture point with the date and transfer at the first opportunity. (5) Audit: if your capture locations (notebook, app, etc.) contain items more than 48 hours old, the transfer habit has broken. Reset by doing a bulk transfer, then reinforce the 24-hour habit.